For insurance agents who serve Florida associations
Community association managers use VendrVault to collect and track their vendors' certificates of insurance. When a certificate you issued is due for renewal, it can ask you for the new one directly, with a link to upload it.
Where VendrVault meets your work
If you write an association's own coverage, its manager may already ask every vendor for a certificate that meets the requirements the board set. VendrVault checks each certificate against those requirements, chases renewals before they lapse, and on Growth gives each board a printable report of which vendors are covered.
If you write a vendor's coverage, you are the person who issues the renewed certificate. VendrVault can ask you for it directly, at the same time it asks the vendor, so the request does not wait for your client to forward it.
How a renewal reaches the agent today
The producer is read off the certificate
When a vendor uploads a certificate, VendrVault reads the producer block and suggests that agency as the vendor's insurance agent.
The manager confirms you
Nothing is sent to an agent until the association's manager confirms the agent and chooses to copy them on renewals. It is off until they turn it on.
You are copied on the renewal
Reminders start 60 days before a certificate expires. When the vendor is reminded, you get a copy in the manager's company name, once per reminder, saying what the renewed certificate needs to show.
You upload that one certificate
Your email carries a link to upload the renewed certificate. No account and no password, and the link opens nothing else: not the vendor's checklist and not their other documents.
The upload is marked as yours
VendrVault records that the certificate came from the agent, and the manager reviews it like any other.
You can stop it in one click
Every copy carries a link to stop them. Once you use it, that address is not copied again.
What VendrVault does not do
- Selling, quoting or recommending insurance. Coverage questions stay with you.
- Recommending limits. The association sets its own general liability minimum, and VendrVault compares certificates with it.
- Confirming coverage with a carrier. It reads what the certificate says.
Every report it prints says it is not a certificate of insurance and does not confirm coverage. For what Florida associations commonly ask of vendors, and what the statutes do and do not say, read the Florida association vendor insurance guide.
Talk to us about working together
We are early, and we would rather have a conversation than publish a program. Tell us about your agency and the associations you serve, and we will talk through how partners work together.
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Keep reading
Certificate of insurance tracking
How COI collection, review and renewal work end to end.
For property managers
Vendor insurance across buildings, with reminders per vendor.
For association managers
Every HOA you manage, one vendor list, and a report for each board.
Florida association vendor insurance
What Florida condos and HOAs ask of vendors, and the records boards keep.
For franchisors
Every franchisee's certificate, checked against your franchise agreement.
For general contractors
Subcontractor coverage and licenses, checked before mobilization.
Common questions
Straight answers on documents, AI, reminders and pricing.
Pricing
Free for 10 vendors, then $49, $149 or $349 a month.